Member administration

Your member administration, central in Dockyard

Member data, memberships and contact details are no longer scattered across separate spreadsheets. You manage and maintain everything centrally in Dockyard, alongside your berths, waiting list and invoicing.

Member dashboard of WSV De Vliegende Vis in Dockyard

Who it is for

Built for clubs that take their members seriously

Whether you are a small sailing club or a large boating association: member administration is the beating heart of your club. Dockyard brings it together with the rest of your harbour.

Secretariat

Always up-to-date member data

One central place for names, addresses, contact details and memberships. No more separate lists drifting apart.

Treasurer

Membership and invoicing connected

Memberships, berths and invoices belong to the same member, so the books stay balanced.

Board

Insight into your member base

See member growth, age distribution and anniversaries at a glance. Useful for policy and recruiting members.

Central management

A single source of truth for your member base

The member data you maintain in Dockyard is used directly for berths, the waiting list and invoicing. There is nothing to keep in two places.

  1. 01

    Record members centrally

    Name, address, contact details and date of birth in one place, always current.

  2. 02

    Link memberships

    Set the membership type, when it started and whether it renews automatically.

  3. 03

    Connect boats and berths

    Link a member's boats and see immediately where they are moored.

  4. 04

    Maintain throughout the year

    Update a change once and it applies everywhere in Dockyard right away.

Member administration in practice

From overview to a complete member profile

The screens below come from the WSV De Vliegende Vis environment and show how you manage your members.

Overview

Every member in one searchable overview

See in a single list who is a member, with which boat and since when. Filter by active membership and search instantly by name or boat.

  • Search by member or boat.
  • Filter by an active membership.
  • Export the member base when you need it outside Dockyard.
Member overview of WSV De Vliegende Vis

Member profile

One complete profile per member

Address, contact details, IBAN, membership type and linked boats sit together. A board member finds the answer without comparing several lists.

  • Name, address, email and phone centrally.
  • Membership, start date and automatic renewal in view.
  • Linked boats visible right on the member.
Member profile of a WSV De Vliegende Vis member

Import

Start with your existing member base

When setting up your environment you import your current members in one go. Download the template, complete your data and upload the Excel file.

  • Import members from an Excel file (.xlsx).
  • Use the ready-made template.
  • No manual retyping at the start.
Importing members in the WSV De Vliegende Vis environment

Newsletters

Newsletters, straight from Dockyard

Compose a newsletter, send it to a mailing list of your members or schedule it for later. The addresses come from the same member administration, so you never work with outdated lists.

  • Build the newsletter from sections with a title, image and text, with a live preview.
  • Send it straight to a mailing list or schedule it for later.
  • Track per newsletter how many messages were sent, pending or failed.
Sent newsletter with preview and delivery stats at WSV De Vliegende Vis
Overview of newsletters with statuses at WSV De Vliegende Vis

Overview and status

Drafts, scheduled and sent newsletters in one list.

Mailing lists for newsletters at WSV De Vliegende Vis

Mailing lists

Compose lists of members and customers, for example all your members at once.

On the roadmap

And this is coming next

Member administration and newsletters are already here. We are adding features on top of them step by step that you still handle in spreadsheets or separate tools today.

Coming soon Events
Manage club events and registrations within the same environment, linked to your members.
Coming soon More to follow
We keep expanding the member features based on what clubs need in practice.

See how Dockyard brings your member administration together

In a short demo we show how you manage members, memberships, boats and invoicing in one environment, and how you import your current member base.